IOC EC-41

41st Session of the IOC Executive Council

24 June - 1 July 2008, Paris, France


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1
OPENING
The Chairman, Capt. Javier A. Valladares, will open the 41st Session of the IOC Executive Council at 09.30 a.m. on Tuesday 25 June 2008. The Director-General will address the Executive Council. The Chairman will ask the participants to stand in silence for one minute as a mark of respect to distinguished individuals who have collaborated with the Commission and have passed away during the past year: Dale C. Krause (USA, 1929–2007), internationally respected marine geophysicist and former Director of the Division of Marine Science at UNESCO; Tom Winterfeld (USA, 1923–2008), oceanographer and past IODE Chairman (1979 and 1981); Edward D. Goldberg (USA, 1921–2008), marine chemist and professor, author of a book on the Health of the Ocean for the IOC; Professor Carlo Morelli (Italy, 1917–2007), a prominent contributor to the IOC Ocean Mapping Programme and the General Bathymetric Chart of the Oceans (GEBCO), formerly Chief Editor and Chairman of the International Bathymetric Chart of the Mediterranean Sea (IBCM) and Head of the Italian Delegation to the IOC. No action required
 
2
ORGANIZATION OF THE SESSION
2.1
ADOPTION OF THE AGENDA
The Executive Secretary will introduce this item. All agenda items decided by the Assembly at its 25th Session, in June 2007, and by the Executive Council at its 39th Session, in June 2006, are included. The Executive Secretary, with the agreement of the Officers of the Commission, decided that the agenda should reflect the structure of the Main Lines of Actions the IOC is involved in, as they appear in the UNESCO Programme and Budget 2008–2009 (34 C/5). 3 The Executive Secretary will also propose, in accordance with Rule 21.2c, the addition of a new item 4.4.3, “Integrated Coastal Research”, for which an explanatory note is provided in an addendum to this Action Paper. DECISION 2.1: The Executive Council will be invited to adopt the revised provisional agenda as is or as amended by the Executive Council at the present session.
2.2
DESIGNATION OF THE RAPPORTEUR
DECISION 2.2: The Chairman will invite the Executive Council to designate the Rapporteur for the present session, to assist the Chairman and the Executive Secretary in the preparation of the Draft Summary Report.
2.3
ESTABLISHMENT OF INTRASESSIONAL COMMITTEES
DECISION 2.3: The Chairman will invite the Executive Council to constitute the following statutory sessional committees and will remind the participating Member States of the open-ended character thereof. (i) Resolutions Committee: the Chairman will read out the names of those Member States that will have notified the Executive Council at the present session of their wish to participate in the Resolutions Committee, then he will invite other Member States to manifest their interest. The current composition will be: [List of countries]. The Chairman will then propose [name of country] to chair this Committee. If the country kindly agrees, it will nominate a member of its delegation [name of the delegate].
2.4
INTRODUCTION OF TIMETABLE AND DOCUMENTATION
The Executive Secretary will introduce this item. He will briefly review the list of Working Documents. He will inform the Executive Council that some flexibility could be introduced into the Provisional Timetable on a day-to-day basis by delaying afternoon plenary sessions by one hour in order to accommodate a three-hour time slot for the working groups and committees. Should the Executive Council decide to do so, the afternoon plenary session will end an hour later; i.e. 6.30 p.m. The Executive Secretary will remind the Executive Council that the deadline for the submission of Draft Resolutions is Thursday 26 June, 5.30 p.m., two working days before the adoption of Resolutions in plenary. The Chairman will invite the Executive Council to adopt the Provisional Timetable, taking into account: (i) any Executive Council decision to constitute sessional committees and working groups; (ii) the time likely to be required by those groups to report, if requested to do so, to the plenary; (iii) the timely preparation of the Draft Summary Report and Resolutions in all the Commission's working languages; and (iv) the need to benefit from the interpretation service available. The Chairman will remind participants that the plenary will be in session on the morning of Saturday 28 June.
2.5
ROGER REVELLE MEMORIAL LECTURE
The Chairman will introduce this item. In deciding on the Revelle Memorial Lectures, the IOC Officers wished to give high visibility to the impact of climate change on the marine environment and coastal zones. Three lecturers were invited to tackle this subject, each from a different perspective. Nadia Pinardi, Associate Professor at the Laboratorio di Simulazioni Numerichedel Clima e degli Ecosistemi Marini, Italy (SINCEM), will address “Operational oceanography: the present system and the future challenges”. Robert J. Nicholls, Professor of Coastal Engineering at the School of Civil Engineering and the Environment, Southampton, United Kingdom, will address “Adaptation frameworks for climate change and sea-level rise impacts on the coastal zone”. Dr Cecilie Mauritzen, Director, Climate Division at the Norwegian Meteorological Institute will address 'Arctic Observations: meeting the needs of operational ocean forecasting, climate monitoring and all timescales in between'. A full afternoon on Thursday 26 June will be dedicated to the Revelle Memorial Lectures 2008. Each lecturer will give a 30-minute presentation, followed by a debate with a moderator to widen the scope of consideration, and will answer questions from the audience. On this occasion, the Chairman will present the lecturers with the IOC Roger Revelle Medal.
 
3
DEVELOPMENTS SINCE THE 24th SESSION OF THE IOC ASSEMBLY
3.1
REPORT BY THE CHAIRMAN ON INTERSESSIONAL ACTIVITIES
The Chairman will report on actions taken by himself and the other Officers, on behalf of the IOC, since the 24th session of the Assembly (UNESCO, Paris, 19–28 June 2007). DECISION 3.1: The Executive Council will be invited to comment on the Chairman’s report.
3.2
REPORT BY THE EXECUTIVE SECRETARY ON PROGRAMME AND BUDGET IMPLEMENTATION
The Executive Secretary will introduce this item. He will inform the Executive Council of the key achievements and challenges in the implementation of the Commission’s Programme of Work and Budget in 2007–2008. At the 34th General Conference of UNESCO (Paris, 16 October – 3 November 2007) there was unanimously strong support for the Commission, allowing the Commission to maintain approximately the same budget allocation for the activities specified in the previous biennium, as requested by the Assembly at its 24th Session (Paris, 19–28 June 2007) through Resolution XXIV-15 (the adopted appropriation for activities for 2008–2009, inclusive of indirect programme costs, was $4,092,100, or about 5% more than for the biennium 2006–2007). The General Conference also encouraged the Director-General to look for ways to reinforce the IOC budget through an additional allocation. DECISION 3.2: The Executive Council will be invited to consider, with a view to accepting, the Executive Secretary’s Reports on Programme Implementation and on Budget Execution (2006–2007) and Budget Outline and Progress Report for 2008.
 
4
PROGRAMME MATTERS REQUIRING DECISIONS BY THE EXECUTIVE COUNCIL
4.1
GENERAL POLICY AND COORDINATION
4.1.1
Working Group on the Future of the IOC
The Co-chairman of the Working Group on the Future of IOC, Dr Savi Narayanan (Canada), will introduce this item. The Working Group on the Future of IOC, at its First Session (Paris, France, 19–20 February 2008) confirmed that the current IOC mandate is appropriate and that the existing IOC mandate, as stated in its Statutes (Article 2), as amended in 1999, and its current Medium-Term Strategy provide a positive starting point for assessing long-term trends that may affect the IOC and constitute a flexible institutional mechanism enabling the IOC to adapt to emerging trends in oceanography and to respond to Member States’ priorities in a timely manner. It also agreed that the future of IOC should be based on the premise that the IOC will remain, and should be reinforced, within UNESCO. The Working Group recommended that IOC should look for an enhanced role within UNESCO in terms of intersectoral cooperation, based on its strong technical expertise in ocean sciences, ocean services and capacity-development. It did not reach any consensus on options for a more independent IOC outside UNESCO. DECISION 4.1.1: The Executive Council will be invited to: (i) consider the recommendations of the IOC Working Group on the Future of IOC, as well as the short-term list of actions it adopted; (ii) submit its conclusions thereon to the Assembly for consideration at its 25th Session (2009); (iii) seek, for consideration by the Assembly, as appropriate, the necessary legal advice, including an examination of the Working Group’s recommendations by the UNESCO Office of International Standards and Legal Affairs, and by the IOC Advisory Body of Experts on the Law of the Sea (IOC/ABE-LOS) at its 9th session (2009).
4.1.2
The Fiftieth Anniversary of the Intergovernmental Oceanographic Commission of UNESCO
The Past Chairman, Prof. David Pugh, will introduce this item. He will present a list of initiatives and a timeline proposed to Member States to celebrate the 50th anniversary of the IOC, based on the theme “Half a century of ocean science and service”. The celebrations should not just focus on the achievements of the past but ensure that the international community and its leaders are made aware of the enormous contribution IOC can make in the future, by showcasing the breadth and depth of IOC activities, building awareness of the advances in oceanography and related sciences. Among the proposed activities are: DECISION 4.1.2: The Executive Council will be invited to: (i) adopt the programme of activities proposed for the celebration of the 50th anniversary of the IOC; (ii) adopt Draft Resolution EC-XLI.(4.1.2), calling on Member States to pledge funds for this initiative; and (iii) submit a Draft Resolution on the 50th Anniversary of IOC for the consideration of and adoption by the 35th General Conference of UNESCO in 2009.
4.1.3
IOC Biennial Strategy and Operating Plan for 2008–2009
The Executive Secretary will introduce this item. In accordance with the recommendations of the Financial Committee of the 24th Assembly (paragraphs 101–103 of the Summary Report) and Resolution XXIV-2, the Draft IOC Operating Plan for 2008–2009 provides the operational framework for achieving the Purpose of the Commission and the High-Level Objectives and Actions of its Biennial Strategy 2008–2009, taking into account the different roles played by the Member States, the Commission’s Subsidiary Bodies and the Secretariat. The Draft Operating Plan uses the programmes of the IOC as main building blocks and, in concept at least, each of the programme deliverables is aligned with the specific expected result(s) to which it contributes. In the IOC Biennial Programme and Budget expected results are delivered by the end of the period concerned, though there remains the possibility to articulate more precise deadlines against deliverables and particular elements or stages associated with the results. DECISION 4.1.3: The Executive Council will be invited to: (i) consider, with a view to adopting, the IOC Operating Plan 2008–2009; (ii) consider the status of IOC primary Subsidiary Bodies; (iii) consider, with a view of adopting, the Draft Guidelines for Subsidiary Bodies; (iv) instruct the Executive Secretary to submit to the 25th Assembly a report on the status of primary and secondary Subsidiary Bodies and proposals for their optimization; and (v) adopt Draft Resolution EC-XLI.(4.1.3).
4.1.4
Report on the Global Earth Observation System of Systems (GEOSS) Implementation
The Director of the GEO Secretariat, José Achache, will introduce this item. The IOC is committed to contributing, through GOOS, to the ocean and coastal components of the Global Earth Observing System of Systems (GEOSS). DECISION 4.1.4: The Executive Council will be invited to: (i) reaffirm the Commission’s commitment to participate in the GEOSS, through GOOS as a principal participating organization; (ii) identify extrabudgetary funding to enable the Commission to continue its meaningful participation in GEOSS.
4.1.5
Follow-up of the Seventh Session of the IOC Sub-Commission for the Western Pacific (WESTPAC-VII)
The Chairperson of WESTPAC (to be elected in May 2008) will introduce this item. He/she will report on the major outcomes of WESTPAC’s Seventh Session, Kota Kinabalu, Sabah, Malaysia, 26–29 May 2008. Significant progress has been made by WESTPAC recently to meet the IOC’s High-level Objectives, mainly through: (i) the restructuring of WESTPAC activities and enhancing participation of Member States in them; (ii) the initiation of new projects; (iii) the development of regional capability through the establishment of the network of IOC Regional Training and Research Centres on Oceanography in the Western Pacific; (iv) the rescheduling of WESTPAC’s Sessions in line with IOC’s planning cycle. The Chairperson will also thank the Government of Malaysia for hosting the 7th WESTPAC International Scientific Symposium, which will take place prior to the 7th Session of WESTPAC with the theme of “Natural Hazards and Changing Marine Environment in the Western Pacific”. This Symposium was designed around the IOC High-level Objectives, with the aim of orienting the regional marine scientific activities. DECISION 4.1.5: The Executive Council will be invited to: (i) take note of recent progress by the Sub-Commission for WESTPAC; (ii) endorse the initiatives WESTPAC has taken towards the achievement of IOC High-level Objectives; (iii) endorse the Recommendations (if any) made by the Sub-Commission at its 7th Session (WESTPAC-VII); (iv) encourage all Member States to actively participate in the restructuring of WESTPAC activities through the initiation and facilitation of the proposed new regional projects, the secondment of staff and the provision of adequate financial support to the WESTPAC Secretariat to enable it to discharge its agreed responsibilities effectively.
4.1.6
Relations with Other Marine-Related Programmes of UNESCO
The Director of the UNESCO Division of Ecological and Earth Sciences for Sustainable Development, Mr Natarajan Ishwaran, and the Director of the UNESCO World Heritage Centre (WHC), Mr Francesco Bandarin, will introduce this item. They will report on a number of cooperative activities being carried out with IOC, most notably in the area of conservation of marine biodiversity. Among these are: DECISION 4.1.6: The Executive Council will be invited to: (i) consider, with a view to endorsing, the proposed framework of cooperation between IOC and other marine-related programmes of UNESCO; (ii) consider cooperation opportunities with other marine-related activities of UNESCO, such as the platform on Coastal Regions and Small Islands (CSI) and the activities of the Secretariat to the Convention for the Protection of Underwater Cultural Heritage and provide advice on the scope and effort of such cooperation.
4.1.7
Relations with the Joint Group of Experts on the Scientific Aspects of Marine Environmental Protection (GESAMP)
4.1.8
General Bathymetric Chart of the Oceans (GEBCO)
The Chairman of the GEBCO Guiding Committee, Mr. David Monahan, will introduce this item. DECISION 4.1.8: The Executive Council will be invited to: consider the revised GEBCO Terms of Reference and Rules and Procedure, as well as SCUFN.
4.2
UN CONVENTIONS AND AGREEMENTS
4.2.1
IOC and the United Nations Convention on the Law of the Sea (UNCLOS)
The IOC Executive Secretary will introduce this item. He will inform the Executive Council on the progress made in the Law of the Sea intersessional activities during 2007–2008, which are reported in Information Document IOC/INF-1245. He will also introduce two European Commission publications resulting from EU Actions SI2.455289 and SI2.455302: (i) Procedure for the Application of Article 247 of UNCLOS by IOC; and (ii) National Ocean Policy: basic texts from Australia, Brazil, Canada, China, Colombia, Japan, Portugal, Russian Federation, United Kingdom and the United States of America. DECISION 4.2.1: The Executive Council will be invited to provide guidance on future action in the field of Law of the Sea prior to the 25th Session of the IOC Assembly.
4.2.2
Follow-up of the Eighth Session of the IOC Advisory Body of Experts on the Law of the Sea (IOC/ABE-LOS VIII)
The Chairman of the IOC Advisory Body of Experts on the Law of the Sea, Mr Elie Jarmache, will introduce this item. He will inform the Executive Council of the progress made at the Eighth Session of the IOC Advisory Body of Experts on the Law of the Sea, with particular focus on the “IOC legal framework within the context of UNCLOS which is applicable to the collection of oceanographic data”. He will also bring the attention of the Executive Council to the emerging issues discussed by IOC/ABE-LOS VIII, and will comment on matters that may become of interest to the IOC in the near future. Among the emerging issues is the updating of the document: “MSR: A Guide for the implementation of the relevant provisions of UNCLOS”, on which, the Commission is closely co-operating with UN/OLA/DOALOS. DECISION 4.2.2: The Executive Council will be invited to: (i) consider developments under ABE-LOS reported by its Chairman; (ii) adopt Draft Resolution EC-XLI.(4.2.2).
4.2.3
IOC and the United Nations Framework Convention on Climate Change (UNFCCC)
The Executive Secretary of the United Nations Framework Convention on Climate Change (UNFCCC), Yvo de Boer, will introduce this item. He will present the overall objectives of the UNFCCC and of its Nairobi Work Programme on impacts, vulnerability and adaptation to climate change. DECISION 4.2.3: The Executive Council will be invited to: (i) consider the contribution of IOC programmes to achieving the objectives of the UNFCCC; (ii) determine whether there is any need to modify the present arrangements, at this stage, and to provide guidance to the Executive Secretary, accordingly; and (iii) reaffirm IOC’s intention to continue its close cooperation with the UNFCCC Secretariat.
4.2.4
IOC and the Convention on Biological Diversity (CBD)
The Executive Secretary will introduce this item. He will review the past and ongoing contributions of IOC to the achievement of the goals of the Convention on Biological Diversity (CBD) and its Programme of Work on Marine and Coastal Biodiversity (2004–2010), in relation to the Decisions of the Conference of the Parties to the CBD concerning IOC (Decision II/10; Decision IV, Annex: Programme of Work; Decision VI/3; Decision VII/5). The contributions of IOC, made also in cooperation with other components of UNESCO and within the UN-Oceans mechanism, address the following elements of the CBD Programme of Work: Integrated Marine and Coastal Area Management (IMCAM); Marine and Coastal Living Resources, especially coral reefs; Marine and Coastal Protected Areas; and Invasive Alien Species. Additional contributions sought by the Programme of Work concern the conservation and sustainable use of deep seabed genetic resources beyond national jurisdiction, including through the identification of gaps in legal instruments, guidelines and procedures. IOC is also expected to be invited to participate in the in-depth review of the Programme of Work foreseen for 2010. DECISION 4.2.4: The Executive Council will be invited to: (i) review the present scope of the Commission’s contributions to achieving the objectives of the Convention on Biodiversity, and the cooperation with the Convention Secretariat; (ii) determine the need, if any, for modifications in this respect.
4.3
ADDRESSING THE IMPACTS OF CLIMATE CHANGE AND VARIABILITY, INCLUDING SEA LEVEL RISE [MLA 2.1]
4.3.1
IOC Participation in the International Polar Year 2007–2008 and in the International Year of Planet Earth 2007–2009
The Director of the IPY Project Office, David Carlson, will introduce this item. DECISION 4.3.1: The Executive Council will be invited to: (i) assess the IOC participation in the conduct of the IPY and the development of its potential legacies; (ii) provide the extrabudgetary funding to the IOC Secretariat required to enable proactive leadership in developing sustained legacies of the IPY.
4.3.2
Report on WMO-IOC Joint Technical Commission for Oceanography and Marine Meteorology (JCOMM) Programme Implementation
The Co-President of the WMO–IOC Technical Commission for Oceanography and Marine Meteorology (JCOMM), Dr Jean-Louis Fellous, will introduce this item. The core business of JCOMM is conducted within its Observations, Services, and Data Management Programme Areas, in which, JCOMM has made progress in the past year, as well as in a number of key cross-cutting issues and by direct involvement in activities within the broader IOC/WMO context. It has also worked to align its implementation and operating plans with the strategic objectives and expected results of IOC and WMO. Significant results and ongoing activities include: DECISION 4.3.2: The Executive Council will be invited to: (i) urge Member States to commit sufficient national resources, both direct and in-kind, to allow the full implementation of approved JCOMM activities; (ii) urge Member States to commit sufficient resources and staff to the WMO–IOC JCOMM Secretariat through regular budget, extrabudgetary contributions and staff secondments; (iii) consider commissioning a study, with WMO, to advise on the future role and structure of JCOMM and make recommendations on how to improve the cost-effectiveness of the meetings of the Joint Commission and of its subsidiary working structure; (iv) work with the Secretary-General of WMO to strengthen the implementation of JCOMM activities to address the strategic objectives and expected results of the two Organizations in this field of endeavour; (v) request the Executive Secretary to organize this study in close coordination and collaboration with WMO, with a view to completing it and publishing its results in a timely manner before the next session of JCOMM (in 2009); (vi) urge Member States to contribute the extrabudgetary resources necessary to carry out the study.
4.3.3
Report on Global Ocean Observing System (GOOS) Programme Implementation
The Chairman of the Intergovernmental Committee for GOOS, François Gérard, will introduce this item. He will report on the results and recommendations of the Eighth Session of the I-GOOS (Paris, 13–16 June 2007), of the Eleventh Session of the GOOS Scientific Steering Committee (Paris, 8–10 April 2008), and of the Fourth Session of the I-GOOS Board (Paris, 11 April 2008). DECISION 4.3.3: The Executive Council will be invited to: (i) consider the report on GOOS Implementation; (ii) decide the support required for the effective implementation of the Global Module of GOOS to enable it to reach its initial design specification by the goal date 2012; (iii) urge Member States to support coastal and regional activities through increased extrabudgetary funding, so as to ensure effective action by the GOOS Regional Alliances and the IOC Secretariat, with a view to achieving the IOC goals for GOOS; (iv) commit the IOC to working with the SCOR–IAPSO Scientific Working Group 127 with a view to presenting to the Assembly, at its 25th Session, the new Equation of State of Seawater, and to inviting the Assembly to adopt a Resolution to formally adopt this new standard; and (v) increase extrabudgetary funding to the IOC Secretariat to enable it to carry out the agreed activities necessary to achieve GOOS goals.
4.3.4
Interaction with the WMO–ICSU–IOC World Climate Research Programme (WCRP)
The Director of the WMO–IOC–ICSU World Climate Research Programme (WCRP) Joint Scientific Committee, Antonio Busalacchi, will introduce this item. He will provide a report of the WCRP’s progress and its contributions to the achievement of the IOC High-Level Objectives and to the UNESCO Intersectoral Platform on Climate Change. DECISION 4.3.4: The Executive Council will be invited to: (i) take note of the specific measures, including a financial solution, proposed by the Executive Secretary to meet IOC’s commitment to the WCRP; (ii) provide specific guidance on the work programme of the WCRP; (iii) comment on the ongoing WCRP Review; and (iv) request the Assembly, at its 25th Session in 2009, to assess the outcomes of the WCRP Review in terms of its implications for the Commission.
4.3.5
Report on the IMO London Convention Scientific Group Meeting on Ocean Iron Fertilization
IOC Programme Specialist in the Ocean Sciences Section, Dr Maria Hood, will introduce this item. Given the prominence and impact of the IPCC Assessment Report 4, the successful positioning by the UN of the Climate Change issue on top of the international agenda, and in view of the ongoing negotiations for a post 2012 agreement on the Climate Change regime under UNFCCC, ocean iron fertlization has received renewed attention. DECISION 4.3.5: The Executive Council will be invited to provide any guidance it deems desirable to the Executive Secretary to pursue the development of sound and unbiased scientific advice to support the London Convention Scientific Group’s work on ocean fertilization as requested, as well as any other general guidance with respect to this issue and to report on developments and environmental implications of ocean CO2 sequestration to the Member States.
4.4
SAFEGUARDING MARINE ECOSYSTEM HEALTH AND INTEGRATED MANAGEMENT [MLA 2.2]
4.4.1
Regular Process for Global Reporting and Assessment of the State of the Marine Environment, including Socio-Economic Aspects
The Executive Secretary will introduce this item. He will recall IOC’s commitment to playing an active role in the establishment of the Regular Process for Global Reporting and Assessment of the State of the Marine Environment, including Socio-Economic Aspects (UNGA Resolution 60/30 Regular Process) and the steps taken by the Commission in this respect. DECISION 4.4.1: The Executive Council will be invited to: (i) provide guidance to the Executive Secretary on further measures to be taken to ensure the IOC’s continued full involvement and leadership role in the Regular Process; (ii) determine possible means of support for the implementation of the Assessment of Assessments through voluntary contributions.
4.4.2
Interaction with the Census of Marine Life (CoML) and Other Research Programmes on Marine Biodiversity
4.4.3
Integrated Coastal Research
Referring to: (i) the oral report on the first meeting of the Advisory Group for the Ocean Sciences Section (OSS), presented to the 39th Session of the IOC Executive Council (Paris, 21–28 June 2006); and (ii) Resolution XXIV-5 on 'Ocean Sciences Programme priorities in the light of the IOC Medium-Term Strategy 2008–2013' and the decision therein to develop integrated coastal research on direct human influences on coastal-ocean functioning and ecosystem health, as well as marine modelling as a cross-cutting element, the OSS and the committees established under Global NEWS and GEOHAB have developed an outline for an intersection of several IOC programmes under the theme: Coastal Eutrophication: Linking Nutrient Sources to Coastal Ecosystem Effects and Management. The final concept paper is available as document IOC/INF-1249. The Executive Council will be invited to: (i) consider the proposed intersection of the relevant activities and the requirements for its implementation; and (ii) advise the above-mentioned bodies, via the Executive Secretary, on its implementation.
4.5
CAPACITY-BUILDING, DATA AND INFORMATION SERVICES AND PROCEDURES FOR MARINE SCIENTIFIC RESEARCH [MLA 2.3]
4.5.1
Report on the International Oceanographic Data and Information Exchange (IODE) Programme
The Co-Chairman of IODE, Mr Greg Reed, will introduce this item. The objective of the First Session of the IODE/JCOMM Forum on Oceanographic Data Management and Exchange Standards (IOC Project Office for IODE, Ostend, 21–25 January 2008) was to reach a general agreement on and a commitment to adopting key standards related to ocean data management, so as to facilitate exchange between oceanographic institutions. Standards discussed at the Forum included: (i) metadata; (ii) ontology resources; (iii) data and time; (iv) latitude and longitude; (v) country codes; (vi) platforms; (vii) quality control; and (viii) vocabularies. It was agreed that the process to adopt and formally publish proposed standards should include exposure to the wider community for comment. An ad hoc Steering Team was established to manage and implement the agreed work plan. The Meeting recommended that the task of continuing the development of standards and managing the standards process should be assigned to the IODE-JCOMM ETDMP. DECISION 4.5.1: The Executive Council will be invited to comment on this report.
4.5.2
Report on Implementation of the IOC Capacity-Development Activities
The Director of the Acuario Nacional de Cuba, Dr Guillermo Garcia, will introduce this item. He will report on the implementation of the first phase of the Capacity-development Programme during 2007–2008, pursuant to Resolutions XXIII-10 and XXIII-11. Extrabudgetary funding from Sida enabled implementation of the programme, but this funding will end in December 2008. Therefore, implementation of the second phase is significantly endangered. Activities supported under the Regular Programme budget, namely Training-Through-Research and UNESCO–IOC Chairs, will also be reported. DECISION 4.5.2: The IOC Executive Council will be invited to decide the importance and necessity of a second phase of the Commission’s Capacity-development Programme and, if found appropriate, (ii) call on Member States to provide extrabudgetary support for its implementation.
4.6
MITIGATING THE IMPACTS OF TSUNAMIS AND OTHER MARINE HAZARDS [MLA 3.1]
4.6.1
Follow-up of the Fifth Session of the IOC Intergovernmental Coordination Group for the Indian Ocean Tsunami Warning and Mitigation System (ICG/IOTWS)
The Chairman of the IOC International Co-ordination Group for the Indian Ocean Tsunami Warning and Mitigation System (ICG/IOTWS), Dr Jan Sopaheluwakan, will introduce this item. By Resolution XXIII-12, the IOC Assembly decided to create an Indian Ocean Tsunami Warning and Mitigation System (IOTWS) and to establish an Intergovernmental Coordination Group for this System. As a primary subsidiary body of the IOC, the ICG is required (pursuant to Rule of Procedure 48.3) to report on its work to a Governing Body. DECISION 4.6.1: The Executive Council will be invited to: (i) consider the Decisions and Recommendations of the ICG/IOTWS on the implementation of an Indian Ocean Tsunami Warning and Mitigation System; (ii) provide guidance and support to the ICG/IOTWS on further measures to enhance the performance of the System; (iii) express the Commission’s appreciation to Malaysia for hosting the 5th Session of the ICG/IOTWS.
4.6.2
Follow-up of the Fourth Session of the IOC Intergovernmental Coordination Group for the Tsunami Early Warning and Mitigation System in the North-eastern Atlantic, the Mediterranean and Connected Seas (ICG/NEAMTWS)
The Chairman of the Intergovernmental Coordination Group for the Tsunami Early Warning and Mitigation System in the North-Eastern Atlantic, the Mediterranean and Connected Seas (ICG/NEAMTWS), Professor Stefano Tinti, will introduce this item. In accordance with its Terms of Reference (Resolution XXIII-14) ICG/NEAMTWS reports to the Assembly or the Executive Council on its behalf. DECISION 4.6.2: The Executive Council will be invited to: (i) consider the Decisions and Recommendations of the ICG/NEAMTWS arising from its 4th Session and, in particular, its request to Member States to nominate TWFP and TNC; (ii) to provide guidance and support to the ICG on further measures to ensure a timely implementation of the System; (iii) express its appreciation to Portugal for having hosted the 4th Session of the ICG/NEAMTWS and to Greece for its offer to host the 5th Session of ICG/NEAMTWS.
4.6.3
Follow-up of the Third Session of the IOC Intergovernmental Coordination Group for Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions (ICG/CARIBE-EWS)
The newly elected Chairman of the Intergovernmental Coordination Group for the Indian Ocean Tsunami Warning and Mitigation System (ICG/CARIBE EWS), Mrs Lorna Iniss (Barbados), will introduce this item. The 3rd Session of the Intergovernmental Coordination Group for the Tsunami and Other Coastal Hazards Warning System for the Caribbean and Adjacent Regions (ICG/CARIBE EWS-III) was held in Panama City, Panama, 12–14 March 2008. DECISION 4.6.3: The Executive Council will be invited to: (i) consider the Recommendations of the ICG/CARIBE EWS-III; (ii) provide guidance and support to the ICG on further measures to ensure the timely implementation of the system; (iii) express its appreciation to the Government of Panama for hosting the Third Session of the ICG, and to the Government of France for its offer to host the Fifth Session of the ICG.
4.6.4
Follow-up of the Twenty-Second Session of the IOC Intergovernmental Coordination Group for the Tsunami Early Warning and Mitigation System in the Pacific (ICG/PTWS)
The newly elected Vice-Chairman of the Intergovernmental Coordination Group for the Pacific Tsunami Warning and Mitigation System (ICG/PTWS), Mr Giorgio de la Torre from Ecuador, will introduce this item. DECISION 4.6.4: The Executive Council will be invited to: (i) consider the recommendations of the ICG/PTWS-XXII, particularly the creation of new working groups in view of their focus and the funds available to their work; (ii) provide guidance and support to the ICG on further measures to ensure the timely implementation of the system; (iii) express its appreciation to the Government of Ecuador for hosting the 22nd session of the ICG, (iv) take note of the offer of the Government of Samoa for hosting the 23rd session of the ICG. (v) examine the request of authorizing formally the interim tsunami advisory service provided for the South China Sea.
4.6.5
Follow-up to the First Meeting of the Working Group on Tsunamis and Other Hazards related to Sea Level Warning and Mitigation Systems (TOWS-WG)
The Co-Chairman of the Working Group on Tsunamis and Other Hazards Related to Sea-Level Warning and Mitigation Systems (TOWS-WG), Neville Smith (IOC Vice-Chairperson) will introduce this item. He will report on the conclusions of the First Meeting of the Working Group (Paris, 3–4 April 2008). The TOWS-WG reviewed the GOHWMS Draft Framework Document for a global tsunami and other ocean-related hazards early warning systems (IOC-XXIV/2 Annex 10). A revised and final version is presented to the Executive Council in Annex IV to its report (IOC/TOWS-WG-I/3). The TOWS-WG made a number of observations on the governance and mode of operation of the ICGs, noting some potential inefficiency. There should be a number of standing items in each ICG agenda. The TOWS-WG should be charged with streamlining and rationalizing the input from the ICGs to the Governing Bodies in such a way as to harmonize the work of the Commission and introduce consistency. The ICGs would be invited to introduce items, as appropriate, and would remain accountable and responsible for work programmes and associated reports. There is a general concern that the creation of working groups under each ICG, all dealing with similar matters and often calling on the same capability for advice and input, is not fully efficient. Moreover, where working groups are working in similar areas, such as standards, the terms of reference are often sufficiently different as to lead to different outputs and outcomes, making the task of harmonization and integration more difficult. The TOWS-WG believes it may be timely to consolidate and transition (or share) work with other bodies of IOC in a number of areas (science, observation and services). The TOWS-WG believes a global “core” network of sea level tide gauges should be defined by JCOMM/GLOSS for tsunami and ocean hazards, building on the GLOSS core network for climate, wherever possible. TOWS-WG further believes the tsunameter Partnership should transition to an Action Group under the JCOMM/DBCP, to exploit synergies and to encourage a global role. The TOWS-WG believes the IOC should give additional attention to the issue of high-resolution bathymetric data. The Working Group committed itself to undertaking intersessional work in a number of areas, including: (i) exchange of seismic data; (ii) adoption of standards and guidelines; (iii) outstanding telecommunication issues; (iv) testing the feasibility of ICSU involvement in coastal hazard studies; and (v) assisting the relevant subsidiary bodies to “act as one” in interactions with IOC partners, including ISDR and WMO. The task of the TOWS-WG is linked to the UNESCO 34 C/5 Programme and Budget through Expected Result 'Risks from tsunami and other ocean-related hazards reduced through early warning systems and preparedness and mitigation measures'. It also responds to the IOC High-Level Objective 1 for 2008–2009, namely 'Prevention and reduction of the impacts of natural hazards'. DECISION 4.6.5: The Executive Council will be invited to: (i) consider the Recommendations of the TOWS-WG-I; (ii) provide guidance and support to the TOWS-WG on the provision of advice on coordinated development and implementation activities relevant to warning and mitigation systems for tsunamis and other hazards related to sea level and of common priority to all ICG/TWSs.
5.
ADMINISTRATION AND MANAGEMENT
5.1
MAIN LINES OF ACTION FOR THE DRAFT PROGRAMME AND BUDGET FOR 2010–2011
The Executive Secretary will introduce this item. He will recall the strategic framework provided by the IOC Medium-Term Strategy for 2008–2013 and will call the attention of the Executive Council to the need to ensure a seamless link between it and the UNESCO Medium-Term Strategy (34 C/4) and Programme and Budget for 2010–2011 (35 C/5). In the light of the above, the IOC Programme and Budget for 2010–2011 should be organized so as to contribute to the outcomes of the Medium-Term Strategy for 2008–2013 through attainable and measurable results in a result-based management (RBM) framework. Therefore, it is highly desirable to determine future-oriented indications on the preparation of the Draft IOC Programme and Budget 2010–2011 to be submitted to the Assembly at its 25th Session, in 2009, and in particular on the following issues: DECISION 5.1: The Executive Council will be invited to: (i) provide guidance on the preparation of the Draft IOC Programme and Budget for 2010–2011; (ii) consider, with a view to adopting, Draft Resolution EC-XLI.(5.1).
5.2
DATES AND PLACES FOR THE FORTY-SECOND AND FORTY-THIRD SESSIONS OF THE EXECUTIVE COUNCIL
The Executive Secretary will introduce this item. Taking into account the Recommendations of the Assembly on this matter and bearing in mind that the Executive Council, at its 42nd Session, will act as the Steering Committee of the 25th Session of the Assembly and will meet for half a day (Monday 15 June 2009) on the day preceding the opening of the 25th Session of the Assembly (the closing date is left to the decision of the Officers and the Executive Secretary). DECISION 5.2: The Executive Council will be invited to consider holding its 43rd Session from [dates still to be determined] in 2010 drawing from the discussion on the Preliminary Plan and Schedule of Initiatives for the 50th Anniversary of the Commission (item 4.1.2) and, in particular, the possibility to hold a session of the Executive Council at the United Nations headquarters in New York.
5.3
RECRUITMENT OF THE IOC EXECUTIVE SECRETARY
The Executive Secretary will introduce this item. The Executive Council at its 40th session instructed the Executive Secretary to make available the draft job description and announcement of the position of Executive Secretary at the present session. It also outlined a schedule for the recruitment to allow all the administrative decisions to be taken and acted upon. The schedule may require adjustment in the light of the extension of the tour of duty of the present Executive Secretary until December 2009. DECISION 5.3: The Executive Council will be invited to reconsider the timeline of the recruitment to the position of Executive Secretary.
6.
ADOPTION OF THE SUMMARY REPORT AND RESOLUTIONS
The Chairperson of the Resolution Committee will present the report of the Committee to the Executive Council. DECISION 6: The Chairman will invite the Executive Council to: (i) consider the report of the Chairperson of the Resolutions Committee; and (ii) the Second Draft Guidelines for the Preparation and Consideration of Draft Resolutions, with a view to updating Section 9 of the IOC Manual (IOC/INF-785, 1989); and (iii) to adopt the Draft Resolutions and the Draft Summary Report of its present session.
7.
CLOSURE
The Chairman is expected to close the 24th Session of the Executive Council at 17.30 hours at the latest on Thursday 28 June 2007. No action required.

Group(s): IOC , GOOS , IODE , Capacity Development , JCOMM , OOS
Created at 12:17 on 31 Oct 2007 by Irene GAZAGNE
Last Updated at 12:23 on 25 Sep 2012 by Thomas GROSS